Executive Assistant - ELT

Executive Assistant - ELT

Closing Date: 12/2/2026

Interviews will likely take place between 16/2/2026 and 24/2/2026

A bit about the role…

The position provides strategic support along with  administrative support to members of the Executive Leadership Team (ELT).  Using  strategic knowledge and understanding to optimise the effectiveness of the Executive Leaders by working in partnership, providing a professional, proactive ELT assistant service. This role involves reviewing incoming information to identify and highlight critical details (such as decisions, reports, and issues) that may require attention, ensuring that their strategic knowledge is effectively communicated to the Executive Leaders. Ultimately, this ensures that Executive Leaders can focus on their priorities and drive organisational success.

Key relationships

In this role you will:

• Have frequent contact with Executive Leaders, Senior Leadership Team and Wider Leadership Team.

• Liaise with other teams within Homes England as required e.g. HR, finance, legal, risk, IT and any other corporate functions.

• Attend Directors Group, Board and Board sub committees. 

• On behalf of the Executive  Directors, build and maintain credible relationships with the Ministry for Homes, Communities and Local Government (MHCLG) and Other Government Departments as well as industry contacts/suppliers and stakeholders.

• Establish, manage and maintain relationships with key strategic stakeholders and partners across appropriate levels of national and local Government, including private offices in ministerial offices, and with private sector stakeholders and key senior people in the sector.

Key accountabilities and responsibilities

You will:

• Be the central point of contact and ‘gatekeeper’ for the Executive Director’s schedule, managing diary appointments flexibly to accommodate changing priorities. Proactively monitoring the Executive Director’s inbox, ensuring routine inquiries are addressed with relevant managers and keeping the Director informed of important matters needing timely attention. 

• Handle incoming requests with speed, accuracy, and confidentiality, effectively managing priorities and deadlines to meet commitments. Identifying and offering support to quickly draw governance issues to resolution, escalating where appropriate to do so.

• Be responsible for drafting and formatting reports, letters, and publications; preparing presentations; ensuring timely readiness of meeting paper packs with key decision points are highlighted for their attention. 

• Collate and disseminate content to stakeholders; and reviewing meeting minutes to track future meeting dates and relevant conferences while organising necessary cover for meetings.

• Provide high quality briefings about decisions/ reports/ issues which the Executive Director needs to be aware of. Using extensive business knowledge - review and highlight essential information and decision points in reports for the Executive Director, and coordinate research and data preparation to support senior leaders, including creating presentations as needed.

• Commission briefings, reporting activities and information from denoted contributors on behalf of the Director

• Provide secretariat support for meetings in the provision of arrangements, agendas and attendance with notetaking, tracking of actions.  

• Take responsibility for organising all necessary ministerial meetings for the Executive Director, working closely with the Senior Adviser and Government Relations team and exercising a high degree of political sensitivity when necessary. 

• Ensure that travel arrangements are made to make the best use of time and that the most cost effective bookings are made, with “value for money” as a consideration.

• Provide administrative support for; people related processes (Recruitment/onboarding & induction/121/performance reviews) Visits and events; Processing purchase orders and approving invoices; Processing expenses for the Executive Director.

• Work with the Engagement & Internal Comms teams to cascade and arrange key engagement touchpoints e.g., townhalls, all-staff briefings, Staff Surveys.

• Contribute ideas and suggestions in order to continuously improve the organisation and work of the Executive Assistant Team

A bit about you...

You will use your strategic knowledge and understanding to optimise the effectiveness of the executive leaders by working in partnership and providing a professional, proactive executive assistant service

We are looking for someone who has:

• A core qualification in Business Administration or equivalent demonstrable experience, including expertise with Microsoft packages

• Significant experience and understanding of strategic priorities, supporting an Executive Director to execute these, in large/complex organisations across multiple sites.

• Experience of providing excellent executive administrative support at Executive level or above with a proven track record of service provided, with a high performance culture and approach. 

• Demonstrable experience, knowledge and ability to communicate with, influence and work effectively with numerous senior leaders and stakeholders, including very senior stakeholders in ministerial offices and the private sector. 

• Experience of working independently with limited supervision, proactive thinking, taking high levels of initiative following tasks through to completion.

• Excellent communication skills, orally and in writing with the ability to lead, manage and activities behalf of the Executive Director, instilling their confidence.  

• Excellent time management, planning and organisation skills with ability to anticipate, show initiative and respond quickly to changing situations.

• The ability to handle multiple priorities,  work effectively under pressure and at pace and apply excellent attention to detail.

• Resilience to adapt to ever changing priorities and demands, demonstrating knowledge and professionalism to support leaders to achieve outcomes.

Who are we? 

Homes England: The Housing and Regeneration Agency

We believe that affordable, quality homes in well-designed places are key to improving people’s lives. As the government’s housing and regeneration agency, we create thriving new places and transform urban areas, combining the full breadth of our powers, expertise, land, capital and influence to bring investment to communities and get more homes built.

How? We form long-term partnerships that bridge the gap between the public and private sector to meet local needs and aspirations. We use our influence to champion the creation of sustainable homes, communities and places that are brilliantly designed for the people that live there now, and in the future. And we use our funding and support to build a more resilient, diverse and innovative housing sector, helping new entrants in the market, encouraging modern methods of construction and design, and promoting the utmost attention to building safety.

Together with our partners, we’re accelerating the pace of house building, remediation and regeneration across the country, as we seek to deliver ever more affordable homes in places people are proud to call home for generations to come.

What we offer... 

As well as a competitive salary and 33 days annual leave, we are committed to 50/50 hybrid working. We’ll support you, wherever possible, so that you don’t miss out on what matters to you. 

Membership of the Homes and Communities Agency Pension Scheme, which is a contributory defined benefit scheme with the amount you receive on retirement based on your salary and years worked at the Agency.

Internal applicants: please note that if you are successful, the salary you are offered will be in accordance with our pay policy. You can find details on the HR Hub SharePoint site.

If you ever need a bit of extra help, we have a great employee assistance programme, a wide range of healthcare plans, financial wellbeing support and access to many great discounts with leading high street names. 

Our range of network groups are also there to support you to be yourself at work and play a key role in helping shape our future. 

If you are a member of a professional body, we’ll pay for your membership and once you get your digital kit, you’ll be good to go. 

Homes England are a geographically diverse community. We work to a 50/50 office/ home based model. Moving back into our office environments has enabled us to utilise our space and time together in the most collaborative way. 

We would encourage all applicants to apply as soon as possible as we may close vacancies early should we receive a high number of applications. 

We also encourage you to apply using the full application option as opposed to quick apply, this is especially important if you would like to indicate to us that you would like to be considered under the disability confident scheme. 

We’re a diverse team of more than 1,000 professionals spanning 17 professions, helping Homes England to be effective, efficient and deliver for communities.

Our people remain at the heart of everything we do, and we’re committed to building an Agency that not only reflects the diverse communities we serve, but also champions inclusion in how we shape homes and places across the country. For more information about our EDI strategy please see our Equality, Diversity and Inclusion Report 2024 to 2025 — Second Edition - GOV.UK

You will be required to have the Right to Work in the UK and Homes England do not offer visa sponsorship. If your application is shortlisted to interview we will require you to provide proof of your Right to Work in the UK at this stage.

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.